Audit Export

Overview

The Audit Export is the end product of the Feeding module. It bundles all relevant data in a single document: what was purchased, when was what fed to which group, and does that plausibly match the animal numbers.

These are exactly the three questions a Bio Suisse, IP-Suisse, or FMV inspection asks. The audit export answers all three in one document.

Starting the audit export

1. Go to Feeding > Audit Export
2. Select the period — typically the calendar year or the season
3. Optionally filter by group or certification
4. Select the format:
   • PDF — clear layout, ready to print
   • CSV — for further processing in Excel
5. Tap Export

What the export contains

Part 1 — Purchases

A chronological list of all purchases in the period, including:

• Date
• Feed + category
• Quantity + unit
• Supplier + supplier type
• Delivery note number (if available)
• Certification status (incl. override note if different)
• Note "Delivery note attached: yes/no"

Part 2 — Ration periods

Per group the list of active ration plans in the period, including:

• Plan name
• Start and end date
• Line items (feed + daily quantity + frequency)

This shows the inspector what was actually fed and when — not just what was theoretically planned.

Part 3 — Plausibility check

The cross-calculation between purchases and consumption:

• Purchased per feed — total from the purchase journal
• Projected consumption — from ration plans × animal numbers × days
• Difference — interpretable as a stock change

A large difference is not automatically a problem (stock levels change), but it is flagged as a note. This way, gaps in the documentation surface before the inspector finds them.

Format details

PDF

• A4 portrait, ready to print
• Your farm logo (if stored)
• Period and creation date on every page
• Tabular layout in parts 1 and 2
• Clear section breaks for the inspector

CSV

• One file per section (purchases / plans / plausibility)
• Delimiter: Semicolon (standard European Excel format)
• Encoding: UTF-8 with BOM (Excel opens the file correctly without any adjustment)
• All fields as plain text, no codes

Before the inspection

Recommended steps before a Bio or IP-Suisse inspection:

1. Check the warning "Purchases without delivery note" on the overview page and attach missing notes if possible
2. Generate the audit export for the period under review as a PDF
3. Review the export — are quantities, certifications, and suppliers correct?
4. Take the PDF on a USB stick or have it printed and ready
5. Optional: attached delivery notes are directly accessible via the purchase entries in Herdy — bring a tablet or laptop to the inspection

Tip: You can regenerate the audit export at any time. If you add data between two inspections (e.g. attach a forgotten delivery note), simply generate the export again.

Data privacy

The audit export is generated on request and is not permanently stored on our servers. The downloaded file stays with you. Delivery notes and images continue to be stored in the farm archive — the export only references them.