Purchase Journal

Overview

The Purchase Journal is the core of the Feeding module. Every feed purchase is recorded here — with date, quantity, supplier, optional price, and above all the corresponding delivery note as a PDF or photo.

You will find the purchase journal under Feeding > Purchase Journal.

Recording a purchase

1. Go to Feeding > Purchase Journal
2. Tap New Purchase
3. Fill in the fields:

Required fields

• Purchase date — the delivery date (not the invoice date)
• Feed — select from the master data list, or create a new one directly via + new
• Quantity and Unit — kg, dt (decitonne = 100 kg), or t (tonne = 1,000 kg)
• Supplier — select from the suggestion list or type a new one

Optional fields

• Delivery note number — the number on the supplier's delivery note
• Price (CHF, net) — for your own cost tracking
• Notes — e.g. "Last delivery of the season"

Certification override

Sometimes a batch deviates from the standard certification status of the feed — e.g. a conventional emergency purchase because the organic hay has run out.

1. Enable the Different certification checkbox
2. Select the actual status for this batch
3. Enter the reason in the notes field

This keeps the audit trail clean: the master data feed remains unchanged, but the deviation for this one purchase is documented.

Attaching a delivery note

1. Tap Attach delivery note
2. Choose between:
   • Upload file (PDF or image)
   • Take photo (opens the camera)
3. The file is stored securely in the farm archive and is only visible to members of your farm

Tip: Attach the delivery note immediately on receipt. The overview page shows a warning for purchases without a delivery note — this is the most common audit objection.

4. Tap Save

List and filters

The purchase list shows all purchases in chronological order. Use the filter bar to narrow by:

• Period — e.g. year 2026, current season, last 30 days
• Supplier — only purchases from a specific supplier
• Certification — e.g. only Bio Suisse or only conventional
• With / without delivery note — for audit preparation

Attaching or replacing a delivery note later

1. Open the purchase
2. Tap Delivery note > Attach (or Replace)
3. Select the new file

When replacing, the old file is removed from the farm archive.

Editing or deleting a purchase

• Edit — all fields can be adjusted; the history remains traceable
• Delete — only possible as long as the purchase is not referenced in an active ration plan

If you have an incorrect entry, we recommend editing it rather than deleting it — this keeps the history consistent.

Export

You can start an export directly from the purchase journal:

1. Set the desired filter (e.g. season 2026, all suppliers, all certifications)
2. Tap Export
3. Choose:
   • PDF — clear list, organic-compliant format
   • CSV — for Excel or spreadsheet, with semicolon delimiter and UTF-8 BOM

For the complete audit trail including ration plans and plausibility check, use the Audit Export on the Feeding overview.

Supplier snapshot

If you create a supplier and later change their name (e.g. after a merger), the original supplier name is retained on the purchase. This means your audit export always shows the supplier as they were named at the time of purchase.